Events Contract Step 1 of 5 20% This form should only be completed if your event has already been approved by a member of the Evergreen Golf Centre team. If you wish to request an event, please complete an "Event Request" form.(Required) I Understand All outside food & beverage is PROHIBITED. All food and beverage must be purchased from Evergreen Golf Centre(Required) I Understand **Exceptions may be made for birthday cakes/cupcakes at the discretion of Evergreen Management. ***Corkage fee may apply Thanks for booking your event with Evergreen Golf Centre! Only fill this form out if your event has been approved. If not, fill out the event request form here. Please fill out this form thoroughly and submit your deposit at the end to confirm your event. The actual number of participants and meals must be finalized 72 hours prior to the event. With any further questions please contact us at Evergreen Golf Centre at 403-329-4500, or email [email protected]Contact Information:Name(Required) First Last Email(Required) Phone(Required)Organization/Group Name (If Applicable)Address(Required) Street Address Address Line 2 City AlbertaBritish ColumbiaManitobaNew BrunswickNewfoundland and LabradorNorthwest TerritoriesNova ScotiaNunavutOntarioPrince Edward IslandQuebecSaskatchewanYukon Province Postal Code Event Information:Event Type(Required)Birthday PartyCorporate EventSchool/Community Group/Sports TeamBachelor(ette) PartyOther Adult/Youth/Family OutingEvent Date(Required) YYYY slash MM slash DD Event Start Time(Required) Hours : Minutes AM PM AM/PM Estimated # of participants(Required)Please enter a number from 1 to 999.What activities will you be participating in? (Select all that Apply)(Required) Mini Golf Golf Course Suited Driving Range Traditional Driving Range (Schools/Youth Groups ONLY) No Activities Will your event be utilizing our food service?(Required) Appetizers and Snacks Only Regular Restaurant Menu (<30 Participants) Fully Catered Meal (30+ Participants) No Food Service Signature(Required)To ensure adequate preparation, staffing, and product availability, all buffet menu selections must be finalized no later than seventy-two (72) hours prior to the scheduled event. Once this deadline has passed, menu selections are considered confirmed and no additions, substitutions, or other changes to the buffet menu will be permitted.Will your event be utilizing our drink service?(Required) Yes, non-alcoholic ONLY Yes, all beverages No Event Details:Which type of golf booking are you looking for?(Required) Tee Times (Cost is per player, better for small/midsized groups) Shotgun Start (Flat rate of $1500.00 incl. tax, guarantees 2.5hrs of private access. Best for larger groups) To view per player pricing, please visit https://evergreen.golf/facility-rentals/pricing/Would you like access to any golf course add-ons? (Select all that apply) Pull Carts Power Carts (Maximum of 10 available, carts are non-reservable) Club Rentals To view add-on pricing, please visit https://evergreen.golf/facility-rentals/pricing/If you are hosting a golf tournament, would you like any of these add-ons? [Free] Proximity markers (i.e. closest to pin, longest drive, longest putt, etc.) [Additional Fee] Hole In 1 Insurance (Contact for details) [Additional Fee] Beat the Pro Hole (Contact for Details) [Discounted Rate] Prizes from the golf shop Which type of mini golf booking are you looking for?(Required) Regular Usage (Cost is per player, better for small/midsized groups) Private Rental (Flat rate of $995.00 incl. tax, guarantees 2 hrs of private access. Best for larger groups) To view per player pricing, please visit https://evergreen.golf/facility-rentals/pricing/How long would you like your suited driving range stall(s) for?(Required) 1 Hour 2 Hours 3 Hours 4 Hours How many stalls would you like to reserve?(Required)1 stall (max 6 persons)2 stalls (max 12 persons)3 stalls (max 18 persons)4 stalls (max 24 persons)5 stalls (max 30 persons)6 stalls (max 36 persons)7 stalls (max 42 persons)8 stalls (max 48 persons)9 stalls (max 54 persons)10 stalls (max 60 persons)***Please note: pricing is done per stall, not per person. To view per stall pricing, please visit https://evergreen.golf/facility-rentals/pricing/Signature(Required)PLEASE SIGN YOUR INITIALS HERE TO RECOGNIZE THAT YOUR GROUP WILL ADHERE TO THE FOLLOWING: *The capacity limits of the suited driving range include golfers, spectators, and supervisors. Each stall is subject to a maximum of 6 persons, NO EXCEPTIONS. **The bay will be active for the time it is rented, and groups must vacate the golfing area upon booking expiry. Groups are welcome to head into the restaurant to finish leftover food and beverage, subject to availability and staff discretion ***Abuse, harassment, or disrespect toward staff or other guests will not be tolerated under any circumstances. Staff reserve the right to remove any guest from the premises at their sole discretion. How many traditional driving range stalls would you like access to?(Required)12345678(Max 8 Stalls) Payment DetailsFor your golf course booking, the event organizer(s) will be paying for: (Select all that apply) Green Fees Pull Carts Power Carts Club Rentals Warm-Up Buckets For your golf course booking, the individual participant will be paying for: (Select all that apply) Green Fees Pull Carts Power Carts Club Rentals Warm-Up Buckets For food/beverage, the event organizer(s) will be paying for: (Select all that apply) All Food Alcoholic Beverages Non-Alcoholic Beverages N/A OTHER (Please Specify) Other:For food/beverage, the individual participant will be paying for: (Select all that apply) All Food Alcoholic Beverages Non-Alcoholic Beverages N/A OTHER (Please Specify) Other:How will you be paying for the event?(Required) Pay by Cash/Debit/Credit/Cheque, Day-Of Receive an Invoice to pay after the event Prepay in Advance Event participants are paying individually Other Deposit Payment A deposit is required on all bookings. Event deposits may be retained or refunded at the sole discretion of Evergreen Golf Centre management.Terms and Policies The Event Organizer is responsible for all unused bookings and any damages incurred to the facility during their participation in all activities. To ensure proper planning and execution of your event, no changes to guest count, menu selections, event timing, or other booking details may be made within seventy-two (72) hours of the scheduled event date and time. Any requests for changes within this period may be considered at the sole discretion of Evergreen Golf Centre and cannot be guaranteed. An event may be approved to be rescheduled due to weather at the discretion of Evergreen Golf Centre management. No outside food or beverages are allowed into the facility; ALL food/beverages must be purchased through Evergreen Golf Centre. NOTICE During weather events and other unforeseen circumstances, auto tees on the suited driving range may become non-functional. In this instance, a standard tee will be provided by staff to allow gameplay to continue. No refunds or extensions will be provided as a result of a non-functional auto tee.Signature(Required)Please sign here to indicate your acceptance of the terms and policies included in this contract.Deposit(Required) Price: A deposit is required for all event bookings. A deposit may be refunded in case of cancellation for just cause (ex. due to weather) if an alternate date can't be determined. Credit Card(Required) Δ